SLA Demystified: Business Continuity & Disaster Recovery

Understanding a service-level agreement (SLA) is essential for thriving in today’s business landscape. It empowers organisations to ensure seamless operations and fortify themselves against any potential disruptions that may arise.

And with the digitisation of business processes along with the growing global reliance on IT infrastructure, ensuring business continuity and effective disaster recovery has never been more critical.

This article aims to demystify SLAs, exploring their importance in the context of business continuity and disaster recovery.

By the end, you’ll have a clearer understanding of how SLAs contribute to maintaining uninterrupted operations and effective recovery strategies in the face of potential disasters.

Service-Level Agreements (SLAs) Explained

At its core, an SLA is an agreement between a service provider and a client.

It details the expected level of service and penalties to be carried out if the agreed levels are not met.

As a result, SLAs are vital in establishing clear and measurable service expectations, ensuring both parties understand their responsibilities.

Read More: Beware An Outdated IT Audit: Is Your Data Still Secure?

SLAs & Business Continuity

SLAs & Business Continuity

The relationship between SLAs and business continuity is significant.

Business continuity refers to an organisation’s ability to maintain operations during and after a disruption, such as a cyberattack or a natural disaster.

In this context, a well-defined SLA serves as a fundamental pillar for a robust business continuity plan.

For instance, the SLA should provide an outline of the service provider’s duties, including the expected response time for resolving outages.

Additionally, it should establish standards for regular communication updates in the event of a service disruption.

These conditions are vital for ensuring business continuity, as companies can anticipate potential service disruptions and manage risks more effectively.

Failure to meet the agreed-upon service levels can result in consequences such as refunds or penalties imposed on the service provider.

SLAs & Disaster Recovery

SLAs & Disaster Recovery

Disaster recovery, in contrast, focuses on restoring critical IT infrastructure and systems following a disruption.

A comprehensive disaster recovery plan aims to minimise downtime and data loss with two critical metrics: Recovery Time Objective (RTO) and Recovery Point Objective (RPO).

Recovery Time Objective

RTO is the predetermined time frame within which you aim to recover your systems and business activities following a disaster.

By setting a specific RTO, you establish a clear target for the recovery process, enabling you to effectively allocate resources to minimise the impact of the disruption.

Recovery Point Objective

RPO, however, represents the point in time to which data must be restored for the business to continue functioning effectively.

Simply put, it measures how much of your data you can lose before it significantly impacts your business operations.

By determining these parameters in the SLA, businesses can ensure they have sufficient disaster recovery measures in place.

They serve as measurable benchmarks to hold service providers accountable, thereby reducing the amount of data lost during service disruptions.

Read More: Why Outsourcing Backup Improves Business Success?

Ensure Business Continuity with Aegis: Your Trusted Disaster Recovery Partner

In conclusion, as the future of business operations becomes increasingly digital, the significance of effective SLAs will continue to grow.

Forward-thinking businesses should assess how emerging trends, such as heightened cybersecurity threats and the rise of remote work, may impact their business continuity and disaster recovery requirements.

Alternatively, they can consult a disaster recovery provider who can utilise SLAs as a strategic tool for operational success.

One such example is Aegis, a leading cloud service provider in Malaysia with over a decade of experience in Cloud Disaster Recovery.

We offer comprehensive cloud backup and disaster recovery solutions, featuring superior data replication and standby server options for DR facilities.

Moreover, our products and services are available in flexible and compelling plans to cater to your unique requirements.


Endpoint Protection vs Antivirus: How Are They Different?

If you are deeply invested in ensuring the security of your business, you have probably encountered the ongoing debate: endpoint protection vs antivirus – which is superior for your organisation?

While both solutions aim to protect businesses against malicious software and cyberattacks, they have different approaches and functionalities.

In this article, we highlight the distinctions between endpoint protection and antivirus software, exploring their unique features and how they contribute to a business’s overall security.

Endpoint Protection & Antivirus : What Are They?

Antivirus or anti-malware software is a fundamental component of computer security. Its primary purpose is to detect, prevent, and remove malicious software, such as:

  • Viruses
  • Worms
  • Trojan horses
  • Spyware
  • Adware

Endpoint protection, on the other hand, encompasses a range of practices intended to safeguard a business’s endpoints, such as laptops, servers, and mobile devices, against an array of security threats.

Read More: Cloudjacking in Malaysia: Another Reason to Back Up Your Data

Endpoint Protection vs Antivirus : Understanding their Differences

Endpoint Protection vs Antivirus Understanding their Differences
1. Scope of Protection

Endpoint protection offers a wider range of protection than antivirus software.

For instance, antivirus software only protects systems against malware, while endpoint protection can protect businesses against other threats, such as ransomware, phishing, and data loss.

2. Deployment

Endpoint protection often includes centralised management and reporting capabilities, allowing administrators to manage security across all endpoints (laptops, mobile devices, and IoT devices) from a single console.

Antivirus software, in contrast, operates as an individual security solution. It is installed directly onto the computer it is intended to protect.

3. Cost

Endpoint protection is typically more expensive than antivirus software. This is because it offers a more expansive range of features and protection in comparison to antivirus software.

4. Usage

Endpoint security software is widely used by larger organisations due to their complex network infrastructures and higher number of endpoints to protect.

Plus, its centralised management capabilities allow administrators to monitor and manage security across all endpoints efficiently, ensuring consistent protection and minimising vulnerabilities.

In addition to protecting traditional office environments, endpoint security solutions are well-suited for virtual work environments and remote workers.

They ensure that data and systems remain secure even when accessed outside the corporate network.

Alternatively, antivirus software is primarily utilised by home users and smaller organisations as a more basic solution for malware protection.

5. Layers of Defence

Antivirus software primarily relies on signature-based detection to identify and combat malware.

This approach involves comparing a computer’s files and programmes against a database of known malware signatures.

When a match is detected, the software takes action to quarantine or remove the identified threat.

On the other hand, endpoint protection combines multiple security technologies to provide comprehensive security for computer systems.

In addition to signature-based detection, it incorporates various advanced security features, such as:

Read More: How Aegis Cloud Disaster Recovery’s 4-3-2 Backup Rule Helps You Fight Ransomware

Choosing the Right Security Solution : Endpoint Protection vs Antivirus

If you’re searching for a robust security solution that safeguards your systems against an extensive array of threats, endpoint protection is undoubtedly the ideal choice for you.

With its comprehensive features and capabilities, endpoint protection provides a holistic defence mechanism for your devices and networks.

Alternatively, if you have budget constraints and your primary concern is defending against malware, an antivirus solution can still offer sufficient protection.

While it may not deliver the same level of comprehensive security as endpoint protection, antivirus software focuses specifically on detecting, preventing, and removing malware infections from your systems.

Enhanced Endpoint Protection with Aegis CEB

In conclusion, understanding the differences between endpoint protection and antivirus software is crucial for businesses to make informed decisions regarding their cybersecurity needs.

By comprehending the unique characteristics of each, organisations can determine which solution aligns best with their specific requirements.

Aegis Cloud Endpoint Backup (CEB) provides a complete solution for safeguarding your business’s cloud data by effectively managing and protecting data on all devices across your organisation.

With our robust and customisable backup technology, Aegis CEB shields your business’s data from potential risks, including human error, malware attacks, and theft.

Moreover, you can ensure the integrity and security of your valuable data, allowing for uninterrupted operations and providing peace of mind in the ever-changing landscape of the modern business world.

Several other key features of Aegis CEB include:

  • Unlimited retention capability
  • Easy deployment
  • Remote data wipe
  • Policy-controlled backup
  • And many more!

How to Improve Endpoint Security for Remote Work in Malaysia

Over the past few years, remote work in Malaysia has gained traction, becoming a prevalent work arrangement for many professionals.

The surge in popularity can be attributed to various factors, including technological advancements, evolving work preferences, and the transformative impact of the COVID-19 pandemic.

However, this change has also led to significant concerns regarding endpoint security.

Cybercriminals are always seeking new ways to exploit vulnerabilities in remote work setups, putting sensitive company data and employee privacy at risk.

Therefore, organisations must enhance their endpoint security to safeguard their assets and ensure a secure remote work environment.

Continue reading to discover essential insights on improving endpoint security for remote work in Malaysia, empowering you to confidently navigate the ever-evolving cyber threat landscape.

5 Effective Endpoint Security Strategies for Remote Work in Malaysia

5 Effective Endpoint Security Strategies for Remote Work in Malaysia

1. Develop A Data Access Policy

A robust data access policy is crucial for ensuring endpoint security in remote work environments in Malaysia.

Without proper data storage, access, and usage protocols, organisations may leave sensitive information vulnerable to unauthorised access or misuse.

Here are three vital aspects to consider when establishing a data access policy:

  • Data Classification
    • Start by classifying your data, such as public, internal, restricted, and critical data, based on their sensitivity level.
    • Doing so helps prioritise security measures and determine the appropriate access controls.
  • Access Controls
    • Clearly define data access permissions within your organisation to ensure clarity and accountability.
    • This involves determining which employees or departments can have access to specific types of data.
  • User Authentication
    • Have employees regularly update their passwords to reduce the risk of password-based attacks.
    • For added security, employees could also use password managers and implement additional authentication methods, such as biometric verification or hardware tokens.

2. Implement Remote Data Backup

Remote data backup involves regularly and automatically creating copies of the company’s data and storing them in a secure location. This strategy offers several benefits for remote work in Malaysia.

For example, with automatic backups, businesses can rest assured that their data is protected and secure in case of hardware failure, human error, or natural disasters.

In addition, remote data backup enables employees to access and work with company data from various locations, ensuring uninterrupted collaboration and productivity.

Furthermore, remote data backup solutions often come with enhanced security measures like data encryption, multi-factor authentication, and data redundancy.

They prevent the risk of unauthorised access, data breaches, or theft and provide additional protection for valuable business information.

3. Improve Employee Awareness

Remote employees in Malaysia may handle sensitive company data or customer information on their endpoint devices.

This could include financial records, customer contact details, intellectual property, or any other confidential information related to the business’s operations.

As a result, investing in employee awareness and providing ongoing training on endpoint security best practices is essential to reduce the risks associated with remote work in Malaysia.

Read More: Cyber Resilience in Malaysia: Strengthening Your IT Strategy

4. Adopt Threat-Hunting Software

Threat-hunting software refers to specialised tools or solutions designed to proactively identify potential security threats within an organisation’s endpoints.

It does so by providing businesses with advanced analytics and comprehensive visibility into endpoint activities, aiding in effective incident investigation.

Additionally, implementing threat-hunting software assists organisations in meeting regulatory compliance requirements.

Security analysts can maintain strong security controls, monitor activities, and demonstrate due diligence in protecting sensitive data.

This is particularly important in remote work scenarios where endpoints may be outside the traditional network perimeter.

5. Use A VPN (Virtual Private Network)

Lastly, businesses should provide their remote employees with VPNs. They ensure secure data transmission by creating encrypted tunnels between your employee’s devices and the company’s network.

This encryption ensures that data remains confidential and protected from unauthorised access, which is especially crucial when working remotely or over public Wi-Fi networks.

Additionally, VPNs enhance your employee’s privacy by masking their IP address and online activities.

For instance, a VPN will reroute their internet traffic through its server, making it difficult for cybercriminals to track their activities or associate them with their actual IP address.

Read More: Cloudjacking in Malaysia: Another Reason to Back Up Your Data

Safeguard Your Endpoints with Aegis CEB

In conclusion, addressing endpoint security concerns is essential to safeguarding sensitive information, maintaining business continuity, and protecting the privacy of remote workers.

Organisations can significantly mitigate risks and ensure a safer remote work environment by implementing effective endpoint security strategies.

Aegis Cloud Endpoint Backup (CEB) is a reliable and efficient backup solution designed to safeguard critical data in your organisation’s endpoint devices. Its unlimited cloud backup storage and centralised management system give businesses peace of mind, knowing their data is securely backed up and re


Office 365 Security: Steps to Follow Before Removing a User

Office 365 security is crucial for safeguarding an organisation’s sensitive data and ensuring seamless collaboration among team members in today’s interconnected business landscape.

And as the digital workspace continues to evolve and expand, the need to ensure robust security measures within Microsoft Office 365 becomes more pressing than ever.

One significant aspect of maintaining a secure environment in Office 365 is the proper management and removal of user accounts during employee turnovers, role changes, or project termination.

However, removing a user account is not as simple as merely pressing a button.

It is essential to follow a series of vital steps before proceeding with the deletion to ensure a smooth transition and uphold the organisation’s Office 365 security.

In this comprehensive guide, we present five indispensable steps to follow prior to removing a user from Microsoft Office 365. By adhering to these practices, you will:

  • Protect your organisation’s valuable data and resources
  • Maintain compliance
  • Reinforce your security posture
  • Optimise the transition process into a digital workspace

5 Ways to Enhance Your Office 365 Security

5 Ways to Enhance Your Office 365 Security

1. Back Up the User’s Data

When deleting a user from Microsoft Office 365, it’s important to back up their data before you delete their account.

This is because when you delete a user, you’re also deleting all their data, including their email, files, and other important information.

Therefore, backing up their data is crucial to retain any critical information you may need later.

2. Reassign Licenses

Another vital Office 365 security measure to take note of is reassigning licenses.

When withdrawing a user from Office 365, their licenses are also removed. This can result in wasted licenses and unnecessary costs if they are not reassigned to another user.

Furthermore, regularly reviewing and reassigning licenses can help maintain control over your Office 365 security.

It ensures that only authorised users can access necessary services and features, thus minimising potential security vulnerabilities.

3. Block Former Users & Reset their Devices

Blocking the former user from any company-owned devices they have used is essential to enhancing Office 365 security.

When you block the former user’s access, you can prevent them from accessing sensitive company data and resources.

This is important because the former user may have retained access to the Office 365 environment through a personal device or third-party application.

Moreover, wiping clean their company-owned devices eliminates any confidential data stored on them, significantly reducing the risk of data leaks.

Read More: Beware An Outdated IT Audit: Is Your Data Still Secure?

4. Keep Employees Updated

To protect your Office 365 security, it is essential to inform other users about a departing employee’s status, especially if they were part of any groups or teams.

By keeping your team and co-workers informed, you can facilitate a seamless handover of roles and tasks and ensure that everyone is prepared for their new responsibilities.

Additionally, employees will have access to all the relevant details regarding unfinished work and documents.

They can then discuss the necessary steps with existing teams to effectively manage the temporary increase in workflows and delegate tasks as needed.

This proactive approach can prevent any potential delays or confusion in projects and when dealing with clients.

5. Delete the User

Once you have carried out the four steps listed above, the final step is to delete the user.

Take note that this step is irreversible and should only be carried out when you are confident that all the appropriate measures have been taken.

There are two ways for business owners to remove a user from Microsoft Office 365: using the Microsoft 365 admin centre or PowerShell.

The Microsoft 365 admin centre provides a simple, user-friendly interface you can use to manage your Office 365 environment.

On the other hand, PowerShell is a command-line interface and scripting language developed by Microsoft.

Business administrators often use it to automate repetitive tasks and manage complex configurations across multiple systems.

Read More: Cybersecurity in the Healthcare Industry: Is It Important?

Better Your Office 365 Security with Aegis

In summary, deleting a user from Microsoft Office 365 is a critical step that should be taken with care.

By following the appropriate procedures, you can ensure the security of your Office 365 environment and prevent any unauthorised access to your organisation’s data and resources.

Aegis is a reliable and secure cloud backup and disaster recovery solution provider in Malaysia.

Our Aegis Cloud Office 365 Backup solution provides an automated, daily backup of Office 365 data (from Microsoft Exchange, Microsoft SharePoint and Microsoft OneDrive) to our secure cloud platform.

It ensures that your critical business data is protected and available during accidental deletion, data corruption, or security breaches.


Data Centre vs The Cloud: Which is Better for Your Company?

As digitalisation continues to transform the business landscape, more businesses are moving from traditional data centres to cloud storage solutions.

This shift has been driven by a range of factors, including scalability, accessibility, and the increase in remote workplaces.

However, despite the numerous advantages of cloud computing, data centres continue to play a crucial role in the technology landscape.

As a result, it has become vital for businesses to carefully evaluate their data storage options and determine the best solution for their needs.

Continue reading to discover the differences between data centres and the cloud and how you can determine which is better for your business.

Data Centres & The Cloud: What Are They?

Data centres and the cloud are two fundamental components of modern technology infrastructure.

A data centre is a facility that businesses use to store their data and applications in a centralised location.

They can range from a small server room to a large complex housing thousands of servers, storage devices and networking equipment.

On the other hand, the cloud is a virtualised infrastructure businesses use to process data and access various services on a pay-as-you-go basis.

Ideal for remote work environments, there are several types of cloud models available, including public, private, and hybrid clouds.

Distinguishing Between Data Centres & Cloud Computing

Distinguishing Between Data Centres & Cloud Computing

1. Scalability

Data centres traditionally have had to expand physically to accommodate the growing storage needs of a company.

This can involve purchasing new hardware, such as servers and storage devices, and upgrading the facility’s power and cooling infrastructure.

In contrast, with cloud storage, businesses can quickly and easily expand their capacity by simply paying for more storage space.

2. Cost

When deciding between traditional data centres and cloud storage, the cost is a key factor for businesses.

Traditional data centres can be expensive for businesses to set up and maintain. Businesses are responsible for purchasing all the necessary hardware and equipment, including servers, storage devices, etc.

Cloud storage, however, is typically offered as a subscription service. It is a more cost-effective solution for businesses, as this eliminates the need for purchasing and maintaining hardware and infrastructure.

Additionally, cloud providers handle the infrastructure’s management, maintenance, and upgrades, which reduces the workload and costs for businesses.

3. Accessibility

Another key difference between traditional data centres and cloud storage is their location.

Data centres are commonly located onsite within a business’s physical premises, which can offer easy accessibility for onsite staff members.

On the other hand, data stored on the cloud can be accessed anywhere with an Internet connection.

This level of accessibility is particularly beneficial for businesses with remote or distributed teams.

Read More: SaaS Data Backup: Protecting Your Data In SaaS Environments

How to Choose the Right Data Storage Solution

How to Choose the Right Data Storage Solution

Having the right backup solution for your business is vital for seamless operations. However, it can be difficult to determine which solution best fits your organisation’s needs.

Here are three essential questions you can ask yourself to make an informed decision:

1. How Large is Your Business?

The size of your organisation is a crucial factor to consider when choosing between cloud storage and data centre solutions.

A larger company with a significant amount of data may require a hybrid solution that combines both cloud storage and data centre options.

On the other hand, smaller companies may find that a cloud storage solution is sufficient for storing their data.

Plus, it can be a cost-effective option for smaller businesses that lack the resources to invest in a physical data centre infrastructure.

2. Can the Data Storage Option Support Your Business’s Growth?

As your business grows, so does the data it generates and processes. Therefore, it’s crucial to employ backup storage solutions that can scale up to meet your evolving needs.

Furthermore, backup solutions solely relying on cloud storage or a physical data centre can severely restrict your options.

For example, relying only on cloud storage may limit your ability to access data in areas with poor internet connectivity.

Likewise, relying exclusively on a physical data centre can limit your storage capacity and may not be cost-effective as you scale up.

3. Does the Solution Automatically Back Up Your Data?

When backups are carried out manually, there is a greater chance of missing critical processes or performing tasks incorrectly.

To overcome these challenges, adopting a data storage solution that automatically backs up your data is best.

That way, your data is backed up regularly with a high degree of consistency and accuracy, minimising the possibility of human error.

Additionally, it ensures your data is safe and readily accessible whenever required.

Read More: Secure Hard Drive Disposal: 4 Important Things to Remember

Aegis Cloud Universal Backup (CUB)

Ultimately, the decision between a cloud storage solution and an onsite data centre will depend on a range of factors specific to each business, including:

  • Budget
  • Storage needs
  • Security requirements
  • Long-term growth plans

By assessing the advantages and disadvantages of each option, businesses can make an informed decision that best supports their success.

Aegis Cloud Universal Backup (CUB) is a robust and reliable backup solution that simplifies the backup and restoration process of your business’s critical data.

It seamlessly integrates with your current backup software, offering secure offsite data backup with complimentary, unlimited disaster recovery resources.


7 Effective Data Loss Prevention Practices for Your Business

With the increasing reliance on technology for day-to-day operations, data loss prevention has become one of the most critical priorities for any business.

From customer information to financial data, businesses that store a vast amount of information must be protected at all times.

However, with the ever-growing number of cyber threats, data loss has become a common occurrence that can significantly impact businesses.

Therefore, implementing effective data loss prevention practices is crucial to safeguard your company’s assets and reputation.

In this article, we’ve compiled seven data loss prevention practices businesses can implement to protect their sensitive data from internal and external threats.

Effective Data Loss Prevention Strategies for Businesses in Malaysia

Effective Data Loss Prevention Strategies for Businesses in Malaysia

1. Encrypt Sensitive Data

Data encryption is an essential data loss prevention strategy for businesses of all sizes.

It converts data transmitted over the internet or stored on physical devices (hard drives or USB drives) into an unreadable format that can only be deciphered using a decryption key.

This ensures that even if a company’s data is stolen, it cannot be accessed or read by unauthorised individuals.

2. Implement Strong Access Controls

Role-based access control (RBAC) is an approach that assigns access to employees based on their roles within an organisation.

With RBAC, employees can access only the information necessary for their job duties.

For example, a marketing manager may need access to customer data to create targeted marketing campaigns.

However, they would not require access to financial data.

By implementing RBAC, the marketing manager would only have access to client data, reducing the risk of financial data loss.

In addition, multi-factor authentication (MFA) and strong password policies can prevent unauthorised access, adding an additional layer of protection.

3. Conduct Data Loss Prevention Training

Human error is a leading cause of data loss, which makes employee training a critical component of data loss prevention.

Businesses should regularly conduct training sessions to educate employees on data security and the best practices to follow when handling sensitive information.

Important topics to be covered during training sessions should include:

  • Recognising and avoiding phishing attacks
  • Adhering to strong password policies
  • Understanding the potential consequences of data breaches

Read More: Protecting Remote Office 365 User Data is Critical

4. Delete Unnecessary Data

Another critical aspect of data loss prevention is to avoid saving unnecessary data.

Businesses must carefully evaluate the types of data they store and determine which information is critical to their operations.

Data that is no longer needed or redundant should be deleted or disposed of appropriately.

By reducing the amount of stored data, the business is reducing its attack surface. Thus, it is more challenging for hackers to access sensitive information.

Additionally, with lesser data to protect, businesses can simplify their data management process and lower costs associated with data storage.

5. Enforce A Patch Management Strategy

Software vulnerabilities are a common way cybercriminals can access a company’s confidential data.

Therefore, ensuring that all software and systems are updated with the latest security patches is essential.

This can be achieved by utilising automated patch management tools, which can:

  • Regularly review and assess software and system vulnerabilities
  • Deploy patches and updates promptly

6. Regularly Backup Your Data

Businesses must have a backup strategy in place, as it not only protects their data but ensures business continuity in the event of hardware failures, natural disasters, or cyberattacks.

This involves determining the frequency of data backups, identifying which data should be backed up, and selecting an appropriate storage option.

For example, depending on the size and needs of your business, you can choose to store backups on external hard drives, cloud storage, or other offsite storage options.

7. Evaluate Your Data Loss Prevention Strategy

Lastly, it is crucial to measure the performance of your data loss prevention strategy.

Without regular evaluation, you may be unaware of system vulnerabilities or over-investing in areas that do not require as much focus.

As a result, you should establish relevant metrics and key performance indicators (KPIs) that align with your business’s objectives.

Some examples include:

  • The number of data breaches or incidents
  • The severity of data loss
  • The time taken to detect and respond to a data breach

Read More: Cybersecurity in the Healthcare Industry: Is It Important?

Comprehensive Data Backup with Aegis

In conclusion, implementing effective data loss prevention practices is crucial for businesses to safeguard their sensitive data and ensure business continuity.

By following the seven strategies outlined above, businesses can significantly reduce their risk of data loss and protect their reputation, finances, and customer trust.

Aegis Cloud Universal Backup (CUB) is a cloud-based backup solution that enables businesses to protect their critical data and applications from:

  • Unexpected data loss
  • Cyberattacks
  • Hardware failures
  • And other disasters

With Aegis CUB, businesses can easily back up their data to the cloud and restore it quickly when needed, minimising downtime and ensuring business continuity.

This solution also offers flexible backup options, including full and incremental backups and security features to keep your data safe.


The Risks Of Data Overload: Can You Have Too Much Data?

In today’s digital age, data is an indispensable asset for businesses of all sizes and industries. However, the surge in data collection has led to a new problem: data overload.

Data overload refers to a situation where a business collects and processes more data than it can handle effectively. It can lead to a range of potential risks and challenges that can harm the organisation’s overall performance.

In this article, we highlight the consequences of data overload for businesses and how data retention policies can help effectively manage their data.

3 Risks of Data Overload for Businesses

3 Risks of Data Overload for Businesses

1. Being Overwhelmed by Data

One of the most significant risks of data overload is the inability to extract valuable insights from data. When there is an overwhelming amount of data, it can be challenging to sift through it and make sense of what is valuable and what is not.

This results in analysis paralysis, where businesses become stuck in the data analysis stage, unable to make any progress. It can lead to missed opportunities, such as identifying trends or insights that could provide a competitive advantage.

Moreover, businesses are wasting valuable resources as they spend excessive time analysing data without making any actionable decisions.

2. Vulnerable to Data Breaches

Data breaches are another major risk associated with data overload. When businesses store large amounts of data without a proper data protection strategy, they leave themselves open to cyberattacks.

Cybercriminals could steal the business’s or their client’s confidential data, such as personal details and financial information, for identity theft, fraud, or other malicious purposes.

Moreover, data breaches can impact a business’s bottom line, reputation, and ability to operate. Customers could lose trust in the business’s ability to protect their personal information and hesitate to work with the company again, resulting in lost sales and revenue.

3. Violating Data Privacy Laws

Lastly, data overload can lead to compliance issues for businesses. Businesses in Malaysia have a legal obligation to dispose of data in accordance with relevant regulations.

Those that fail to comply with these regulations can face severe legal and financial penalties, including fines and legal action. For example, according to the Personal Data Protection Act 2010 (PDPA) in Malaysia, organisations must permanently delete data when it is no longer needed for what it was collected for.

Furthermore, it states that failure to comply with the disposal obligations can result in fines, imprisonment, or both.  

Read More: A Checklist for Selecting the Right Backup Software and Backup Service Provider

The Importance of Data Retention Strategies for Businesses

There are many ways a business can mitigate the risks of data overload, one of which is to adopt effective data retention strategies.

They serve as a guideline that specifies how long a business should retain certain types of data and when they should be disposed of.

Additionally, these policies can help businesses in several ways, including:

  • Compliance with legal and regulatory requirements
  • Reduced storage costs
  • Improved cybersecurity
  • Better data management

Read More: What is a Virtual Server & How Can It Help Your Business?

Aegis Cloud Office 365 Backup

In conclusion, data overload is a significant challenge for businesses in the digital age. To mitigate the risks associated with data overload, IT teams need to develop and implement effective data management and security strategies.

By doing so, businesses can collect, process, and store data effectively while protecting sensitive data from potential security breaches.

Aegis Cloud Office 365 Backup is a cloud-based backup and recovery solution designed for businesses that use Office 365 applications.

It allows businesses to automatically back up their Office 365 data to the cloud and provides recovery options for individual files, folders, and emails.

In addition, businesses can restore their data to any point in time, recovering from any data loss event quickly and efficiently.


Secure Hard Drive Disposal: 4 Important Things to Remember

Data security is becoming a growing concern for many businesses and individuals today. However, hard drive disposal is often overlooked despite being a crucial aspect of data security.

Hard drives often contain sensitive information and simply discarding it can put that information at risk.

Hackers or malicious actors may retrieve the information from the hard drive and use it for identity theft, fraud, or other criminal activities.

Therefore, secure hard drive disposal is necessary to ensure your private information remains confidential and does not fall into the wrong hands.

In this article, we outline the four essential things to remember for proper hard drive disposal to ensure that your data is safe.

4 Tips to Consider for A Secure Hard Drive Disposal

4 Tips to Consider for A Secure Hard Drive Disposal

1. Erase the Data in the Hard Drive

Simply deleting files from a hard drive does not permanently remove them. Instead, use software designed to erase hard drive data.

Doing so will make it much more difficult for cybercriminals to recover any sensitive information.

2. Physically Destroy the Hard Drive

If you cannot erase the data with software, the best approach is to render the magnetic disk within the hard drive unusable to ensure your sensitive data is unrecoverable.

For example, you can drill holes into the hard drive or shred it. However, make sure to wear protective gear and dispose of or recycle the electronic components responsibly.

3. Back Up Your Data

Before disposing of your hard drive, ensure all important data is backed up to another secure location, such as a cloud storage service.

This will ensure you can still access your data even after disposing of the hard drive.

4. Consult a Hard Drive Disposal Specialist

If you need help properly disposing of your hard drive, consider using a professional hard drive disposal service.

These services specialise in securely disposing of electronic devices and can ensure that your data remains safe.

Read More: Bullet-Proof Your Disaster Recovery Plan

5. Hard Drives vs Cloud Backups

As businesses and individuals rely on technology to store and manage data, many have turned to cloud storage to back up their data.

This is because while hard drives are an effective way to store data, they have certain disadvantages.

For example, the risk of data loss due to hardware failure or damage is one of the biggest concerns associated with storing data on hard drives.

Moreover, improper hard drive disposal will leave your information vulnerable to hacking and data breaches.

On the other hand, cloud storage comes with built-in security measures, including firewalls, encryption, and secure access controls.

Additionally, cloud service providers must adhere to data protection regulations, such as the Personal Data Protection Act (PDPA).

It mandates that they must provide their clients with the necessary data protection measures to safeguard their data.

Many cloud service providers also have non-disclosure agreements (NDAs). These agreements prevent them from disclosing your data to third parties without your consent, providing additional security and privacy.

Secure Backups with Aegis

In conclusion, backing up your data to the cloud is generally more secure than storing it on a hard drive.

With non-disclosure agreements, comprehensive data protection, and data security measures, cloud storage offers businesses and individuals a convenient and secure way to back up and store their data.

Aegis Cloud Universal Backup (CUB) is a cloud-based backup solution that allows businesses to protect their critical data with advanced features such as incremental backups, encryption, and data compression.

It is designed to meet regulatory requirements and provides businesses with a cost-effective way to ensure business continuity and disaster recovery.


Moving to the Cloud? 5 Vital Benefits of Cloud Computing

As technology continues to advance, an increasing number of businesses are moving their operations online to take advantage of the numerous benefits of cloud computing.

But what is cloud computing?

Cloud computing involves companies utilising various computing resources, such as servers, storage, databases, software applications, and more, over the internet.

A business would not have to own or maintain the infrastructure physically, as these resources are provided and managed by cloud service providers.

Continue reading to discover the five top benefits of cloud computing and how this valuable tool can benefit businesses of all sizes.

5 Benefits of Cloud Computing for Businesses

1. Better Scalability

One key benefit of cloud computing is its ability to cater to businesses with growing or fluctuating bandwidth requirements.

With it, businesses can avoid investing in costly hardware or software and instead only pay for what they need when they need it.

For example, if a business’s demands suddenly increase, it can quickly expand its cloud capacity without having to purchase additional physical infrastructure.

This level of agility provides companies with a competitive advantage over their rivals.

2. Easy Data Backup & Restoration

Data is a crucial asset for businesses, and any data lost can be catastrophic. That is why having an effective data backup and recovery strategy is essential for companies.

This is where cloud computing comes into play. Storing a business’s data remotely on a cloud server provides a reliable and secure way to restore data.

Additionally, cloud service providers often offer reliable backup and restoration services to help businesses recover their data quickly, minimising the impact of any data loss.

3. Reduced Costs

Acquiring and maintaining hardware and networking equipment can be costly and time-consuming.

However, with cloud computing, businesses can avoid these downsides, as it eliminates the need for expensive in-house infrastructure and hardware. Instead, they can opt to store their data online.

Doing so only requires a smaller initial investment and enables companies to be more flexible with their budget, paying only for what they use.

Furthermore, cloud computing reduces energy costs and the need for physical office space, as employees can access data and applications from anywhere with an internet connection.

Read More: The Hard Truths About External Hard Disks

4. Improved Security

Another benefit of cloud computing for businesses is enhanced data security.

With the increasing number of cyberattacks on businesses in recent years, companies must ensure that their sensitive data are protected.

Cloud computing offers several security benefits that traditional in-house IT infrastructure cannot match, such as data encryption, threat detection and prevention, and more.

Moreover, cloud providers have in-house security experts who monitor their systems for any potential threats and take appropriate measures to prevent them.

5. Centralised Management

Lastly, cloud computing allows businesses to manage all their IT resources and applications from a single location.

It simplifies IT management, reduces the risk of errors and improves overall efficiency, giving businesses more time and resources to focus on other important tasks.

Read More: Bullet-Proof Your Disaster Recovery Plan

Data Backup with Aegis

By taking advantage of the benefits of cloud computing, businesses can stay competitive in today’s digital landscape.

Aegis offers various data backup solutions to ensure your critical business data is secure and recoverable.

One of which is the Aegis Cloud Universal Backup (CUB) service, a comprehensive cloud solution that manages and protects data across a business’s critical servers and endpoint devices.

With powerful, configurable backup technology, Aegis CUB features:

  • Seamless integration with existing backup software to provide off-site backup to Aegis Cloud
  • Unlimited DR-As-A-Service (DRaaS)
  • Military-grade data encryption at rest or in transit
  • Centralised management
  • Data loss protection
  • And many more!

5 Steps to Recover Your Server After a Ransomware Attack

Ransomware attacks are a growing threat to a business’s server security. They bring significant harm by deleting or corrupting important data, which results in data loss and significant downtime.

However, even with robust security measures in place, it is still possible for businesses to fall victim to ransomware attacks.

Therefore, it is crucial to have a data protection strategy that safeguards your data before and after a ransomware attack.

Continue reading to discover how to recover your server after a ransomware attack and what to consider when choosing a ransomware recovery plan.

5 Ways to Recover From Ransomware Attacks

5 Ways to Recover From Ransomware Attacks

1. Isolate Infected Devices

A ransomware attack can spread rapidly to other devices on the same network, resulting in a large-scale data breach.

Therefore, isolating infected devices after a ransomware attack is crucial to prevent further infection, stop ongoing attacks, preserve evidence, and perform recovery safely.

2. Notify the Authorities

It is important to report a ransomware attack as soon as possible so local law enforcement and data protection authorities can investigate and take appropriate action.

Reporting the incident will also help them better understand the nature of the attack and enforce measures to prevent other organisations from falling for the same attack.

There are several organisations in Malaysia you can report a ransomware attack to, including:

3. Reboot Your Systems

While paying the ransom may seem like an easy way out, it is not a guaranteed way to regain access to your data. In fact, it also encourages further ransomware attacks.

The only way to be certain that your systems are secure again is to cleanse them thoroughly after a ransomware attack. You can use an antivirus software to do so.

The software can scan the infected system for malware, suspicious behaviour, and more. Once the malware is detected, it will be removed from the infected system.

Some antivirus software also includes firewall protection, email scanning, and web protection, further strengthening the system’s security.

4. Implement Offsite Backup

Another way to recover from a ransomware attack is by implementing an offsite backup. It is a key component of a comprehensive data protection and recovery strategy.

By storing your data away from your primary storage system, you can revert to a clean copy of your data after a ransomware attack, hardware failure, etc.

However, make sure to scan the backup for malware before restoring it to ensure that the ransomware is not present in the backup.

5. Strengthen Your Security Measures

Furthermore, ransomware attacks can have significant consequences for organisations, which is why strengthening a company’s security measures after an attack is vital.

Firstly, conduct a comprehensive security audit. Evaluate the organisation’s existing security controls, identify vulnerabilities, and assess the effectiveness of the incident response plan.

The audit should also consider the potential impact of future attacks and test the organisation’s resilience to these threats.

Moreover, the company may enforce additional security controls to enhance its security posture. Examples include:

  • Implementing two-factor authentication
  • Limiting access to sensitive data
  • Implementing endpoint detection and response (EDR) tools

Read More: What can Aegis Cloud Disaster Recovery (CDR) Do for You?

Finding the Right Ransomware Recovery Solution

Without a solid ransomware recovery solution in place, businesses may be forced to pay the ransom or risk losing their valuable data forever.

To protect your business’s data from ransomware attacks, here are several questions you can ask yourself to determine which ransomware recovery solution is right for your business:

  • How quickly can the solution get your business back up and running?
  • How much of the company’s data can be recovered from a ransomware attack?
  • Can the solution support multiple copies of the data to enable flexible recovery options?
  • Does the ransomware recovery solution vendor provide non-disruptive DR testing to ensure your business is able to recover its data during a data breach?
  • Does the recovery solution protect all types of workloads (such as cloud and SaaS)?

Read More: A Checklist for Selecting the Right Backup Software and Backup Service Provider

Aegis for Ransomware Recovery

Recovering your data from a ransomware attack is a challenging process, and it is important to work with a professional if you need assistance.

A cybersecurity expert can help you identify the best recovery approach for your specific situation and implement stronger security measures to prevent future attacks.

Aegis’s Cloud Disaster Recovery service provides businesses with comprehensive data protection solutions. They include:

  • Proactive monitoring
  • Dual DR site
  • Unlimited DR drills
  • Complete managed services
  • And more!

Moreover, our solutions help businesses minimise the disruption caused by any ransomware attack and deliver the best RTO and RPO for better data recovery.

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