5 Fatal Human Errors that Result in Data Loss in Malaysia

5 Fatal Human Errors that Result in Data Loss in Malaysia

In today’s fast-paced digital environment, data loss can be devastating for any business. While external factors are often cited as the primary culprits, human error is responsible for most data loss incidents.

A single misplaced click or an ill-advised file migration can quickly turn into a costly and irreversible mistake.

This article will outline five common human errors that frequently lead to data loss to help organisations understand these risks.

Error #1: Accidental File Deletion

Firstly, accidental file deletion is one of the most common causes of data loss. This is especially true in businesses where employees frequently manage large volumes of data.

Imagine an essential report mistakenly moved to the trash or a vital database wiped out during routine file maintenance. Such errors can lead to significant setbacks.

These incidents usually occur when employees are under pressure or lack adequate training in data management practices.

In some cases, files are accidentally overwritten or deleted when users attempt to reorganise or clean up directories.

Preventive Measures

Companies can start by regularly training employees on file management best practices. This will raise awareness of the consequences of accidental deletions.

Additionally, you can implement version control systems and set up automated backups to allow quick recovery of deleted files.

Restrict deletion permissions to only those who need it can also minimise the risk of accidental deletions.

Error #2: Mishandled Migrations and Integrations

Secondly, data migrations and integrations can be highly complex and carry a significant risk of data loss if not executed properly.

During a migration, data can be lost due to misconfigurations, overwriting, or compatibility issues between old and new systems.

Employees often underestimate the technical complexity of migrations or lack the necessary planning to ensure a smooth transition. Consequently, mistakes in data mapping or missing records can lead to irretrievable data loss.

Preventive Measures

Businesses should always conduct tests in a controlled environment to spot potential issues before full-scale implementation.

Similarly, it’s important to create comprehensive backups of all data prior to initiating the migration process.

In addition, develop a detailed migration strategy that includes data verification steps post-migration to ensure data integrity.

Read More: Top 5 Reasons Why Every Business Needs SaaS Backup

Error #3: Poor Password Management

Next, password management is a critical aspect of data security, yet many organisations continue to overlook it.

Weak passwords or shared credentials can easily lead to unauthorised access and, subsequently, data loss.

Employees may reuse passwords, share them with colleagues, or fail to change default credentials. This can open the door for internal mishandling or external cyber threats that target weak security points.

Preventive Measures

Organisations should mandate the use of strong, unique passwords and implement regular password changes. They can use password management software to store and manage credentials securely.

However, an extra layer of security to prevent unauthorised access should not be overlooked.

Error #4: Falling for Social Engineering Attacks

Error #4: Falling for Social Engineering Attacks Data Loss

Furthermore, social engineering attacks manipulate human behaviour to bypass technical security measures.

By exploiting human error, hackers can gain access to sensitive systems, potentially causing data breaches or data loss through malware infections.

Phishing emails disguised as recognised communications can trick employees into divulging confidential information or downloading malicious software. These attacks often occur because employees lack awareness of cybersecurity threats.

Read More: Vishing Scams: How to Protect Yourself from Voice Phishing Attacks

Preventive Measures

It’s essential for businesses to regularly educate staff on identifying phishing emails, malicious links, and other social engineering tactics.

One proactive step that can be taken is to use advanced email filtering solutions to detect and block suspicious communications.

Moreover, they should develop clear procedures for employees if they suspect they have been attacked by a social engineering attack.

Read More: Safeguarding Against Spear Phishing: A Comprehensive Guide

Error #5: Mismanagement of User Permissions

Lastly, improperly configured user permissions can result in employees having access to data they should not be able to modify or delete.

This mismanagement can lead to accidental deletions or malicious actions, compromising critical business information.

Organisations often grant excessive permissions due to convenience or oversight. Without regular audits, these permissions can lead to incidents where employees, either unintentionally or intentionally, modify or delete sensitive data.

Preventive Measures

Companies can avoid this by assigning permissions based on user roles. This ensures employees only have access to the information necessary for their job functions.

Furthermore, there should be periodical reviews to update user permissions to reflect changes in positions and responsibilities.

Read More: Microsoft 365 User Removal: M365 Backup Steps for Data Security

Minimise Data Loss Through Human Error with Aegis

In conclusion, businesses can lessen the impact of human errors on data loss by implementing proper precautions and strategies.

Understanding these common pitfalls and implementing strong preventive measures can safeguard your business from potentially catastrophic data loss incidents.

Businesses can proactively address these human errors through secure cloud backup solutions. Aegis has a comprehensive suite of cloud services, such as cloud disaster recovery and data backup services in Malaysia that can significantly reduce your business’s risk of data loss.

Contact us today to discover how we can protect your data and protect the continuity of your business.

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